Turn meeting notes into a follow-up email
Converts messy meeting notes into a clean recap email with decisions, owners and dates, using only what is in the notes.
Write a follow-up email from the meeting notes below. Attendees: {{ATTENDEES}}.
Use only information in the notes. If an owner or date is missing for an action, write "owner?" or "date?" instead of guessing.
<notes>
{{NOTES}}
</notes>
Format:
Subject: Recap: [meeting topic]
One sentence of context.
Decisions
- ...
Actions
- [Owner]: [task] by [date]
Open questions
- ...
Keep it under 200 words. No sign-off fluff.Example output
Subject: Recap: Q3 launch sync Decisions - Launch moves to 14 August. Actions - Priya: final pricing page by 2 August. - Tom: brief support team by 9 August. Open question: do we need legal review of the new terms?
How to use
Paste raw notes or a transcript into NOTES, typos and all. Check every "owner?" and "date?" placeholder before sending; those are the gaps the meeting left open.
Why it works
Telling the model to use only the notes, and to mark gaps instead of filling them, keeps it grounded in what was actually said. A fixed format means every recap looks the same, which makes them easier to scan later.